One system,three companies.
A New York carting and construction group runs three companies out of one office: dump tickets back to 2016, more than a thousand city permits, hundreds of employee cards, and the paperwork behind every job. It lives in GoCanvas, QuickBooks, spreadsheets, shared drives and paper, with no alerting on any of it.
PRIMARIS built Groundwork from inside that operation: custom software, office infrastructure, records brought over, people trained, one company supporting the whole system. It is delivered in four phases, install first, on a server in their own office. Counts measured September 16, 2026.
Seven tools,one platform.
Each part was built for the real workflow, not forced into off the shelf software. The office, the field and the owner's decisions run on one login, for all three companies. The phone screens work in the browser and install like an app.
Home brief
Instead of ten browser tabs and a stack of sticky notes.
Three companies, one login. The brief shows what expires and what is past due. Open the count, reach the record behind it. The decisions only the owner makes sit in one queue, each with a name and a time. Every project since 2015 has its own page.
Documents
Instead of folders scattered across drives and inboxes.
All three companies' folders in one place, with versions, approvals and Windows access. Drawings, daily logs, RFIs, submittals, changes and closeout stay with the job. Google Drive and Microsoft 365 mail connect to the record.
Field
Instead of paper that never made it back to the office.
Phone screens in English and Spanish that install like an app. The job, the signature, the filed ticket. Daily logs, time sheets, inspections and extra work signed on site. Photos and signed records queue through lost signal.
Containers and collections
Instead of a driver ticket in one app, the bill in another.
Request, dispatch, record, confirm, collect. Tickets back to 2016, scale slips, tonnage and manifests. Aging, statements and chase letters show what is late and who to call. QuickBooks is never written to.
People and compliance
Instead of a spreadsheet that never warned anyone.
Every employee across three companies, with OSHA and SST cards, licenses and certifications that alert before they expire. New hires onboard on a phone. Vendor certificates alert at 90, 60 and 30 days.
Permits and paperwork
Instead of expiring permits, simply missed.
City permits synced from the city nightly. DEC, BIC, DOT, HUT, IFTA, Form 2290, MWBE and insurance renewals on one calendar. Sign in sheets, T&M, proposals, requisitions, change orders and lien waivers filled from the records, on letterhead.
Fleet and equipment
Instead of truck paperwork tracked from memory.
Every truck's registration, inspection and insurance dates with days left, inspection defects, and reported GPS locations. Equipment service, assignments and tool checkout.
Four phases,each one accepted.
Two weeks on site to bring over ten years of records and folders, train the staff and leave written guides. Each phase is accepted by the client, and payment follows acceptance. Old tools keep running beside the new ones until they are retired.
Install
Records and folders loaded, alerts running, the team trained, cutover support through the change.
Field and containers
PM and driver portals. Phone and container workflows tested with drivers.
Compliance and paperwork
Compliance workflows and generated forms completed. Every card dated, every deadline on one grid.
GC tools and Ask the App
Customer and subcontractor portals, pay applications and a bid board, project files, and Ask the App: any job, truck, person, permit or invoice, in plain English, on an AI box in their office.
In their office.Owned end to end.
Runs on their server
Groundwork runs on a server in the client's office, with a backup copy at a second location they control. Not a rented black box.
A permanent license
PRIMARIS owns the software. Once paid in full, the client keeps a permanent license, even if PRIMARIS stops providing support.
Their data and hardware
The client owns its data and its hardware. The books stay in QuickBooks, which Groundwork never writes to.
No rent, no per user fees
One platform price, paid as phases are accepted. Ongoing care is included during the installments, then a flat monthly rate: monitoring, updates, routine office IT and verified nightly backups.